This Privacy Policy (“Policy”) describes how Excel by Eight, an Arkansas nonprofit corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code (“Excel by Eight,” “we,” “us,” or “our”), collects, uses, discloses, and protects personal information obtained through our website and related online services. Excel by Eight is committed to protecting the privacy of our donors, volunteers, program participants, website visitors, and all other individuals who interact with our organization.
This Policy applies to all personal information we collect through our website, donation platforms, volunteer registration systems, program enrollment forms, email communications, and any other means by which you interact with Excel by Eight. By accessing our website or providing personal information to us, you acknowledge that you have read and understand this Policy.
Excel by Eight is headquartered in Arkansas at our principal office located at 1405 Pine Valley Road, Little Rock, Arkansas 72207, and this Policy is governed by the laws of the State of Arkansas. We are committed to compliance with all applicable federal and state privacy laws, including the Arkansas Personal Information Protection Act, the Children’s Online Privacy Protection Act (COPPA), the CAN-SPAM Act, and other relevant regulations. Excel by Eight does not discriminate on the basis of race, creed, ancestry, marital status, gender, sexual orientation, age, physical disability, veteran’s status, political service or affiliation, color, religion, or national origin in its collection or use of personal information.
Excel by Eight collects various types of information to fulfill our charitable mission, process donations, communicate with supporters, and improve our services. The categories of information we collect include the following:
Personal information is data that can be used to identify you as an individual. We may collect the following types of personal information:
When you make a donation to Excel by Eight, we collect information necessary to process your contribution and comply with Internal Revenue Service (IRS) recordkeeping requirements. This information may include:
If you participate in Excel by Eight programs or services, we may collect information relevant to your participation, including:
If you volunteer with Excel by Eight, we may collect:
When you visit our website, we automatically collect certain information about your device and your interaction with our site. This information may include:
Excel by Eight collects information through various means, including the following:
We collect information directly from you when you:
We automatically collect certain information when you visit our website through cookies, server logs, and similar technologies. This information helps us understand how visitors use our website and enables us to improve the user experience.
We may receive information about you from third-party sources, including:
Excel by Eight uses the information we collect for the following purposes:
As a 501(c)(3) tax-exempt organization, Excel by Eight is committed to the highest standards of donor privacy and ethical fundraising practices. We adhere to the following principles:
Excel by Eight will not sell, trade, or share donor personal information, including names, addresses, email addresses, phone numbers, or donation history, with any third party for commercial purposes. Donor information may be shared only with service providers who assist us in processing donations, sending communications, or fulfilling other legitimate organizational functions, and such service providers are contractually obligated to protect the confidentiality of donor information.
Donors may choose to remain anonymous. We will honor requests for anonymity to the fullest extent permitted by law. Donors may opt out of receiving fundraising solicitations or other communications at any time by contacting us using the information provided in the “Contact Information” section below or by following the unsubscribe instructions in our emails. Donors may request access to their personal information, request corrections to inaccurate information, or request deletion of their information, subject to our legal and recordkeeping obligations.
Excel by Eight is registered as a charitable organization with the State of Arkansas as required by applicable law. All fundraising solicitations conducted by or on behalf of Excel by Eight comply with applicable state and federal charitable solicitation laws. Donations to Excel by Eight are tax-deductible to the extent permitted by law. Upon request, Excel by Eight will provide information about the percentage of contributions that are used for charitable purposes versus administrative and fundraising expenses.
Excel by Eight maintains records of donor contributions as required by the Internal Revenue Code and IRS regulations applicable to 501(c)(3) organizations. We provide written acknowledgment of contributions as required by IRS regulations, including for any single contribution of $250 or more. Excel by Eight does not provide goods or services in exchange for donations unless specifically disclosed at the time of the solicitation, in which case the tax-deductible portion of the donation will be clearly stated. Donor information may be disclosed to the IRS or other government authorities as required by law or in connection with an audit or investigation.
Excel by Eight does not sell personal information. We may share your information in the following circumstances:
We engage third-party service providers to perform functions on our behalf, such as:
These service providers are contractually obligated to use personal information only as necessary to provide services to Excel by Eight and to maintain appropriate security measures.
We may disclose personal information when we believe in good faith that disclosure is necessary to:
In the event that Excel by Eight merges with or transfers substantially all of its assets to another nonprofit organization, personal information may be transferred to the successor organization, which will be bound by the terms of this Policy.
We may share your information with third parties when you have provided your consent or directed us to do so.
Excel by Eight uses cookies and similar tracking technologies on our website to enhance your browsing experience and gather information about website usage.
Cookies are small text files placed on your device when you visit a website. They enable the website to remember your preferences and recognize you on subsequent visits.
Essential cookies are necessary for the website to function properly, such as enabling you to navigate the site and use its features. Analytics cookies help us understand how visitors interact with our website by collecting information about pages visited, time spent on the site, and any errors encountered. Functionality cookies allow the website to remember choices you make, such as your preferred language or region. Marketing cookies may be used to track visitors across websites for the purpose of displaying relevant advertisements (though Excel by Eight does not sell advertising space on our website).
Most web browsers allow you to control cookies through browser settings. You can set your browser to refuse cookies or to alert you when cookies are being sent. However, if you disable cookies, some features of our website may not function properly.
Excel by Eight does not currently respond to “Do Not Track” signals from web browsers. However, you may manage your cookie preferences through your browser settings as described above.
Excel by Eight takes reasonable measures to protect personal information from unauthorized access, disclosure, alteration, and destruction. Our security measures include:
Despite these measures, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee the absolute security of your information. If you have reason to believe that your personal information has been compromised, please contact us immediately using the information provided in the “Contact Information” section below.
In accordance with the Arkansas Personal Information Protection Act, if we become aware of a security breach that results in unauthorized access to personal information that creates a reasonable likelihood of harm to affected individuals, we will notify affected individuals and, if required, the Arkansas Attorney General, within forty-five (45) days of discovering the breach or as otherwise required by law.
Excel by Eight retains personal information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, and reporting requirements. In determining the appropriate retention period, we consider the amount, nature, and sensitivity of the information; the potential risk of harm from unauthorized use or disclosure; the purposes for which we process the information; and applicable legal requirements.
Donor records and contribution information are retained in accordance with IRS recordkeeping requirements for tax-exempt organizations, which generally require retention for at least seven (7) years. Other personal information is retained for the period necessary to fulfill the purposes described in this Policy.
Depending on your location and applicable law, you may have certain rights regarding your personal information:
You may request access to the personal information we maintain about you and request that we correct inaccurate or incomplete information.
You may request that we delete your personal information, subject to certain exceptions, such as when retention is required for legal compliance or to complete a transaction you requested.
You may opt out of receiving promotional emails by following the unsubscribe instructions included in those emails or by contacting us directly. Even if you opt out of promotional communications, we may still send you transactional or administrative messages, such as donation receipts or information about your participation in our programs.
To exercise any of these rights, please contact us using the information provided in the “Contact Information” section below. We may verify your identity before responding to your request. We will respond to requests within a reasonable timeframe, and in any event within the time required by applicable law.
We will not discriminate against you for exercising your privacy rights.
Excel by Eight is committed to protecting the privacy of children. Our website is not directed to children under the age of thirteen (13), and we do not knowingly collect personal information from children under thirteen (13) through our website without verifiable parental consent.
In compliance with the Children’s Online Privacy Protection Act (COPPA), if we learn that we have collected personal information from a child under thirteen (13) without parental consent, we will delete that information as quickly as possible. If you believe we have collected information from a child under thirteen (13), please contact us immediately using the information provided in the “Contact Information” section below.
When children participate in Excel by Eight programs, we collect personal information only with the consent of a parent or guardian. Parents and guardians have the right to review the personal information collected about their child, request deletion of such information, and refuse further collection or use of their child’s information.
Excel by Eight acknowledges the protections afforded to children and teens under the Arkansas Children and Teens’ Online Privacy Protection Act, which takes effect on July 1, 2026. As a nonprofit organization, Excel by Eight is exempt from certain provisions of this law; however, we are committed to protecting the privacy of minors in accordance with best practices and applicable law.
Our website may contain links to third-party websites or services that are not operated by Excel by Eight. This Policy does not apply to those third-party websites or services. We encourage you to review the privacy policies of any third-party websites or services you visit.
When you make a donation through a third-party payment processor, that processor’s privacy policy and terms of service govern its handling of your payment information. We have selected reputable, secure payment processors that comply with industry standards, including the Payment Card Industry Data Security Standard (PCI-DSS).
Excel by Eight may update this Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes to this Policy, we will post the updated Policy on our website with a new effective date. We encourage you to review this Policy periodically.
The Policy in effect at the time you submitted personal information to us will generally govern our use of that information unless you consent to an updated Policy.
This Policy and any disputes arising out of or relating to this Policy or your use of our website shall be governed by and construed in accordance with the laws of the State of Arkansas, without regard to its conflict of law provisions. Excel by Eight complies with all applicable Arkansas laws relating to data privacy and protection, including the Arkansas Personal Information Protection Act, which requires entities that collect personal information to implement reasonable security procedures and practices and to notify affected individuals and, in certain circumstances, the Arkansas Attorney General in the event of a data breach.
This Privacy Policy is consistent with and implements the following provisions of the Excel by Eight Bylaws:
Organizational Structure. Excel by Eight is an Arkansas nonprofit corporation with its principal office at 1405 Pine Valley Road, Little Rock, Arkansas 72207. The corporation operates exclusively for charitable purposes under Section 501(c)(3) of the Internal Revenue Code and does not have voting members. (Bylaws Art. II, § 2.01; Art. III, §§ 3.01–3.04; Art. IV, § 4.01)
Nondiscrimination. Excel by Eight does not discriminate on the basis of race, creed, ancestry, marital status, gender, sexual orientation, age, physical disability, veteran’s status, political service or affiliation, color, religion, or national origin. (Bylaws Art. XII, § 12.03)
Donor Records. Donor records are maintained internally and are accessible only to personnel with direct managerial responsibility for donor relations. Donor records shall not be disclosed externally except to governmental agencies as required by law. Donors may consult with Excel by Eight staff regarding records pertaining to their own donations. (Bylaws Art. XV, § 15.07)
Staff Records. Staff records are maintained internally and are accessible only to personnel with direct managerial responsibility. Staff members may consult with appropriate personnel regarding their own records. (Bylaws Art. XV, § 15.06)
Public Disclosure. Excel by Eight provides the following documents to the public free of charge: IRS Forms 990, 990-T, 1023, and 5227; the organization’s Bylaws; Conflict of Interest Policy; and annual financial statements. (Bylaws Art. XV, § 15.02)
Board Transparency. Board deliberations, minutes (once accepted), and materials considered by the Board are open to the public except where the Board passes a motion designating specific portions as confidential. (Bylaws Art. XV, § 15.05)
Document Retention. Excel by Eight maintains records in accordance with the retention schedule set forth in the Bylaws, including permanent retention of Articles of Incorporation, Bylaws, Board minutes, tax-exemption documents, and audit reports; seven-year retention of financial and accounting records, donor records, and tax returns; and three-year retention of general correspondence and internal reports. (Bylaws Art. XIV, §§ 14.01–14.05)
If you have questions, comments, or concerns about this Privacy Policy or our privacy practices, or if you wish to exercise any of your rights regarding your personal information, please contact us at:
1405 Pine Valley Road
Little Rock, Arkansas 72207
Email: aduran@excelby8.net
Telephone: 870-692-3176
We will make every effort to respond to your inquiry promptly and to address any concerns you may have.
Excel by Eight is a 501(c)(3) tax-exempt nonprofit organization. Donations are tax-deductible to the extent permitted by law.
